Scheduling Recurring Meetings

Plan in advance for recurring meetings at times that are convenient for you. With TrueConf it's quick and easy! Hold an instant meeting or schedule a series of meetings with advanced features for your team: add meeting participants, set up custom video layouts, enable video recording, send out email and calendar invitations with all the details your attendees need to know. Whether you need to schedule a meeting in the office or on the go, you and your guests will have all the features available on any device!

Schedule a recurring meeting

Holding recurring meetings of all kinds

Video meeting

Video meeting

Schedule one-time or recurring video meetings and set up start time and date.

Meeting Scheduling
Video meeting

Video meeting

Schedule one-time or recurring video meetings and set up start time and date.

Virtual room

Virtual room

Create a persistent meeting space if you don’t have a specific schedule to follow. The virtual room with a unique URL will always be available for your colleagues to hop on.

Public or private

Public or private

Make your conference public if you want to invite guests or unauthorized users to join your meeting, or create a private conference for your team members only.

Scheduling meetings is easy

Scheduling meetings is easy

Relieve your IT administrator of the burdensome responsibilities: with TrueConf, it takes seconds to schedule and manage your meetings. Conference scheduling is available in the TrueConf Server control panel, on the guest page or directly from your client application.

Calendar integration

Calendar integration

Send out email invitations and export your meetings to any calendar in one click so you are never double booked! Your conference participants can join meetings directly from a calendar event or email invite. All of the important event details are right there when you need them, whether you’re joining from a computer, phone, or conference room.

Remote conference management

TrueConf offers unparalleled conference management capabilities. Add or remove participants from the conference and manage their devices, assign moderators, enable conference recording and much more!

It’s go time

Why wait any longer? Whether you prefer recurring meetings or meet on the fly, you’ll be ready to go with TrueConf. Download the free version and start video conferencing right away!


What are recurring meetings?

Recurring meetings are pre-scheduled video conferences that automatically repeat over and over again at the same time and with the same credentials at a designated interval. The frequency of such meetings can range from daily, weekly, monthly, bi-monthly or longer, depending on your needs.

The main advantage of recurring meetings is time saving: you do not need to schedule your event manually each time. This is also a great option for remote teams to check in and maintain accountability.

Types of recurring meetings

Recurring meetings are the most common type of conferences for many organizations. They can be divided into:

• All-hands meetings. All employees join a single video conference to discuss common business goals, general announcements and company updates.

• Scrum meetings. This is a quick team event where participants schedule their tasks for the working day and discuss possible related issues.

• Project check-ins. Recurring project meetings are used to discuss the current status of tasks, identify challenges, and eliminate errors in the early stages.

• Leadership meetings. This is a recurring gathering of senior management and executives in order to discuss and make critical business decisions.

• One-on-ones. A private meeting between a manager and a subordinate aimed at discussing professional progress.

• Team meetings. A scheduled conference where all team members report on the status of current tasks.

Benefits of scheduling recurring meetings

Recurring meeting are useful because they:

Save time: Spending one less hour a week scheduling meetings and coordinating time with all the participants will give you more time to do the really important tasks to move your business or project forward.

Help to track task progress: Recurring meetings keep each team member up to date and ensure that common projects move forward smoothly. In addition, such meetings often help to identify and fix problems early on.

Increase attendance: Employees schedule their work day keeping in mind scheduled meetings, so they have fewer excuses related to forgetfulness.

Boost efficiency: A predictable scenario of recurring meetings avoids awkward silences, drawn-out talks, and wasted time. Each participant knows the conference agenda and is prepared for the main topics of discussion.

Key considerations when scheduling recurring meetings

To make recurring meetings more effective, we advise you to determine the appropriate sequence of repetitions for your team:

• Equal duration repeats mean that there will be the same time period between the first scheduled meeting and each subsequent one.

• Specific day repeats mean that meetings will recur on certain days of the week.

• Specific date repeats mean meetings will recur on specific dates of the month or year.

Who can use recurring meeting scheduling tools?

Scheduling tools for recurring meetings are especially useful if you:

• Manage multiple projects and want to have regular check-ins with your team.

• Own business and want to schedule quarterly or annual board meetings in advance.

• Discuss the career progress of your staff for a certain period of time.

• Want to plan business meetings with current clients on a recurring basis.

• Need to schedule all-hands meetings as a C-suite professional.