Recurring meetings are pre-scheduled video conferences that automatically repeat over and over again at the same time and with the same credentials at a designated interval. The frequency of such meetings can range from daily, weekly, monthly, bi-monthly or longer, depending on your needs.
The main advantage of recurring meetings is time saving: you do not need to schedule your event manually each time. This is also a great option for remote teams to check in and maintain accountability.
Recurring meetings are the most common type of conferences for many organizations. They can be divided into:
• All-hands meetings. All employees join a single video conference to discuss common business goals, general announcements and company updates.
• Scrum meetings. This is a quick team event where participants schedule their tasks for the working day and discuss possible related issues.
• Project check-ins. Recurring project meetings are used to discuss the current status of tasks, identify challenges, and eliminate errors in the early stages.
• Leadership meetings. This is a recurring gathering of senior management and executives in order to discuss and make critical business decisions.
• One-on-ones. A private meeting between a manager and a subordinate aimed at discussing professional progress.
• Team meetings. A scheduled conference where all team members report on the status of current tasks.
Recurring meeting are useful because they:
Save time: Spending one less hour a week scheduling meetings and coordinating time with all the participants will give you more time to do the really important tasks to move your business or project forward.
Help to track task progress: Recurring meetings keep each team member up to date and ensure that common projects move forward smoothly. In addition, such meetings often help to identify and fix problems early on.
Increase attendance: Employees schedule their work day keeping in mind scheduled meetings, so they have fewer excuses related to forgetfulness.
Boost efficiency: A predictable scenario of recurring meetings avoids awkward silences, drawn-out talks, and wasted time. Each participant knows the conference agenda and is prepared for the main topics of discussion.
To make recurring meetings more effective, we advise you to determine the appropriate sequence of repetitions for your team:
• Equal duration repeats mean that there will be the same time period between the first scheduled meeting and each subsequent one.
• Specific day repeats mean that meetings will recur on certain days of the week.
• Specific date repeats mean meetings will recur on specific dates of the month or year.
Scheduling tools for recurring meetings are especially useful if you:
• Manage multiple projects and want to have regular check-ins with your team.
• Own business and want to schedule quarterly or annual board meetings in advance.
• Discuss the career progress of your staff for a certain period of time.
• Want to plan business meetings with current clients on a recurring basis.
• Need to schedule all-hands meetings as a C-suite professional.
